Business POS guides / Toy shop / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for toy shop POS in Kenya
This guide to stock counting for toy shop explains the daily checks. Reconcile the physical count of Toy car with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for toy shop: count the same unit that you sell
Describe toy model, set contents and variant. A boxed set and its replacement pieces should not share the same stock count.
Separate usable stock from damaged or returned goods awaiting a decision. A shelf total is meaningful only when the counted pack matches the item definition.
Worked reconciliation
| Movement | Toy car units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount Toy car using the catalogue unit.
- Check that a delivery of Building block set was not entered against Toy car.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Use defined whole units and packs. The software is not a complete specialist ERP or double-entry accounting system.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.