Business POS guides / Seed and fertiliser shop / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for seed and fertiliser shop POS in Kenya
This guide to stock counting for seed and fertiliser shop explains the daily checks. Reconcile the physical count of Seed packet with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for seed and fertiliser shop: count the same unit that you sell
Record crop variety, pack size and supplier batch details. Seeds and fertiliser may have similar packaging but different handling requirements.
Keep entered batch information alongside the count. Expired or quarantined tracked units should not be treated as ordinary usable stock; the merchant supplies the relevant batch dates.
Worked reconciliation
| Movement | Seed packet units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount Seed packet using the catalogue unit.
- Check that a delivery of Fertiliser sealed bag was not entered against Seed packet.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Entered batch and expiry records support stock control. Prescription, veterinary and controlled-product compliance workflows are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.