Business POS guides / Seed and fertiliser shop / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for seed and fertiliser shop POS in Kenya
This guide to catalogue setup for seed and fertiliser shop explains the daily checks. Prepare the seed and fertiliser shop catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Seed packet, Fertiliser sealed bag and Garden sprayer as examples.
Catalogue setup for seed and fertiliser shop: decide what one quantity means
Record crop variety, pack size and supplier batch details. Seeds and fertiliser may have similar packaging but different handling requirements.
Use the labelled sale pack and enter supplier and batch information where applicable. The catalogue is a stock record, not permission to dispense or supply regulated goods.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Seed packet | piece | 250 | Count actual units |
| Fertiliser sealed bag | bag | 4,200 | Count actual units |
| Garden sprayer | piece | 2,200 | Count actual units |
| Maize seed sealed 2 kg | fixed pack | 650 | Count actual units |
| Vegetable seed packet 10 g | fixed pack | 150 | Count actual units |
| Compost sealed 20 kg | fixed pack | 450 | Count actual units |
Load and rehearse in this order
- Check that Seed packet has a clear name, unit, price and unique item code.
- Distinguish Fertiliser sealed bag from Seed packet; a similar name must not hide a different pack.
- Count usable Seed packet units and record that physical opening quantity.
- On sample records, sell two Seed packet units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Seed packet was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Entered batch and expiry records support stock control. Prescription, veterinary and controlled-product compliance workflows are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.