Business POS guides / School uniform shop / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for school uniform shop POS in Kenya
This guide to stock counting for school uniform shop explains the daily checks. Reconcile the physical count of School shirt size 30 with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for school uniform shop: count the same unit that you sell
Name the school, garment type and size. Similar colours do not make uniforms interchangeable across schools.
Count each size, colour or model separately. An excess of one variant does not cancel a shortage of another when customers need a specific item.
Worked reconciliation
| Movement | School shirt size 30 units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount School shirt size 30 using the catalogue unit.
- Check that a delivery of School skirt size 28 was not entered against School shirt size 30.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Separate sizes, colours and models can use separate items. Serial numbers, IMEI custody, warranty and repair ledgers are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.