Business POS guides / Printing bureau / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for printing bureau POS in Kenya
This guide to stock counting for printing bureau explains the daily checks. Reconcile the physical count of A4 colour print with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for printing bureau: count the same unit that you sell
Different paper sizes, finishes and fixed print services need separate prices. State whether the quantity means copies, pages or complete jobs.
For services, a quantity may represent a defined sale unit rather than physical shelf stock. Do not treat it as a booking or staff availability calendar.
Worked reconciliation
| Movement | A4 colour print units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount A4 colour print using the catalogue unit.
- Check that a delivery of A3 print was not entered against A4 colour print.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Defined service units can be sold. Booking calendars, commissions, custody records and specialist job cards are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.