Business POS guides / Cyber café / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for cyber café POS in Kenya
This guide to stock counting for cyber café explains the daily checks. Reconcile the physical count of Computer use 30 min with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for cyber café: count the same unit that you sell
Set a fixed browsing slot or document service unit. Printing and scanning should specify pages or sheets explicitly.
For services, a quantity may represent a defined sale unit rather than physical shelf stock. Do not treat it as a booking or staff availability calendar.
Worked reconciliation
| Movement | Computer use 30 min units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount Computer use 30 min using the catalogue unit.
- Check that a delivery of Document typing page was not entered against Computer use 30 min.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Defined service units can be sold. Booking calendars, commissions, custody records and specialist job cards are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.