Business POS guides / Photocopy shop / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for photocopy shop POS in Kenya
This guide to catalogue setup for photocopy shop explains the daily checks. Prepare the photocopy shop catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses A4 copy, A3 copy and Stapling service as examples.
Catalogue setup for photocopy shop: decide what one quantity means
Separate black-and-white, colour and binding services. Decide whether duplex work is priced by printed side or physical sheet.
Define the service being charged and its fixed unit. Recording one service sale does not reserve an appointment, create a job card or track an item left for repair.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| A4 copy | slot | 5 | Count actual units |
| A3 copy | slot | 10 | Count actual units |
| Stapling service | slot | 10 | Count actual units |
| Double-sided A4 copy per sheet | sheet | 8 | Count actual units |
| ID copy per sheet | sheet | 10 | Count actual units |
| Spiral binding 50 pages | slot | 100 | Count actual units |
Load and rehearse in this order
- Check that A4 copy has a clear name, unit, price and unique item code.
- Distinguish A3 copy from A4 copy; a similar name must not hide a different pack.
- Count usable A4 copy units and record that physical opening quantity.
- On sample records, sell two A4 copy units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If A4 copy was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Defined service units can be sold. Booking calendars, commissions, custody records and specialist job cards are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.