Business POS guides / Tool hire counter / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for tool hire counter POS in Kenya
This guide to catalogue setup for tool hire counter explains the daily checks. Prepare the tool hire counter catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Drill daily hire, Ladder daily hire and Wheelbarrow daily hire as examples.
Catalogue setup for tool hire counter: decide what one quantity means
A fixed hire charge can be entered as a service, with the hire period clearly stated to the customer.
Define the service being charged and its fixed unit. Recording one service sale does not reserve an appointment, create a job card or track an item left for repair.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Drill daily hire | day | 800 | Count actual units |
| Ladder daily hire | day | 500 | Count actual units |
| Wheelbarrow daily hire | day | 350 | Count actual units |
| Sander daily hire | day | 650 | Count actual units |
| Grinder daily hire | day | 700 | Count actual units |
| Pressure washer daily hire | day | 1,500 | Count actual units |
Load and rehearse in this order
- Check that Drill daily hire has a clear name, unit, price and unique item code.
- Distinguish Ladder daily hire from Drill daily hire; a similar name must not hide a different pack.
- Count usable Drill daily hire units and record that physical opening quantity.
- On sample records, sell two Drill daily hire units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Drill daily hire was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Defined service units can be sold. Booking calendars, commissions, custody records and specialist job cards are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.