Business POS guides / Supermarket / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for supermarket POS in Kenya
This guide to catalogue setup for supermarket explains the daily checks. Prepare the supermarket catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Rice 2 kg, Cooking oil 1 L and Laundry powder as examples.
Catalogue setup for supermarket: decide what one quantity means
Separate shelf products by pack size even when their names look identical. Cashiers should recognise the unit from the barcode result before adding another quantity.
Describe the actual pack the customer receives. Avoid using the same entry for a sealed box and a loose piece unless the chosen stock workflow explicitly supports that conversion.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Rice 2 kg | fixed pack | 340 | Count actual units |
| Cooking oil 1 L | fixed pack | 280 | Count actual units |
| Laundry powder | piece | 220 | Count actual units |
| Fresh milk 500 ml | fixed pack | 65 | Count actual units |
| Toilet tissue 4-pack | pack | 220 | Count actual units |
| Wheat flour 2 kg | fixed pack | 180 | Count actual units |
Load and rehearse in this order
- Check that Rice 2 kg has a clear name, unit, price and unique item code.
- Distinguish Cooking oil 1 L from Rice 2 kg; a similar name must not hide a different pack.
- Count usable Rice 2 kg units and record that physical opening quantity.
- On sample records, sell two Rice 2 kg units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Rice 2 kg was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Use defined whole units and packs. The software is not a complete specialist ERP or double-entry accounting system.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.