Business POS guides / Photography studio / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for photography studio POS in Kenya
This guide to stock counting for photography studio explains the daily checks. Reconcile the physical count of Passport photo set with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for photography studio: count the same unit that you sell
Create clearly defined photo packages and fixed print sizes. Additional edits or copies can be separate service items.
For services, a quantity may represent a defined sale unit rather than physical shelf stock. Do not treat it as a booking or staff availability calendar.
Worked reconciliation
| Movement | Passport photo set units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount Passport photo set using the catalogue unit.
- Check that a delivery of Studio session was not entered against Passport photo set.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Defined service units can be sold. Booking calendars, commissions, custody records and specialist job cards are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.