Business POS guides / Mini-mart / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for mini-mart POS in Kenya
This guide to catalogue setup for mini-mart explains the daily checks. Prepare the mini-mart catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Milk 500 ml, Bread loaf and Sugar 1 kg as examples.
Catalogue setup for mini-mart: decide what one quantity means
A milk carton, an egg pack and a sugar bag should each have a clearly labelled selling unit. A delivery counted as cartons must not be entered as individual packets.
Describe the actual pack the customer receives. Avoid using the same entry for a sealed box and a loose piece unless the chosen stock workflow explicitly supports that conversion.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Milk 500 ml | fixed pack | 65 | Count actual units |
| Bread loaf | piece | 70 | Count actual units |
| Sugar 1 kg | fixed pack | 160 | Count actual units |
| Egg pack 6 | pack | 100 | Count actual units |
| Salt 500 g | fixed pack | 35 | Count actual units |
| Soap bar | piece | 80 | Count actual units |
Load and rehearse in this order
- Check that Milk 500 ml has a clear name, unit, price and unique item code.
- Distinguish Bread loaf from Milk 500 ml; a similar name must not hide a different pack.
- Count usable Milk 500 ml units and record that physical opening quantity.
- On sample records, sell two Milk 500 ml units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Milk 500 ml was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Use defined whole units and packs. The software is not a complete specialist ERP or double-entry accounting system.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.