Business POS guides / Hardware / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for hardware POS in Kenya
This guide to stock counting for hardware explains the daily checks. Reconcile the physical count of Cement bag with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for hardware: count the same unit that you sell
Give each screw pack, fitting and tool its own unit. Do not sell a box as one item and then deduct loose pieces from that same box without a defined conversion.
Separate usable stock from damaged or returned goods awaiting a decision. A shelf total is meaningful only when the counted pack matches the item definition.
Worked reconciliation
| Movement | Cement bag units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount Cement bag using the catalogue unit.
- Check that a delivery of Hammer was not entered against Cement bag.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Use defined whole units and packs. The software is not a complete specialist ERP or double-entry accounting system.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is KES 4,999 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.