Business POS guides / Auto spares / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for auto spares POS in Kenya
This guide to stock counting for auto spares explains the daily checks. Reconcile the physical count of Engine oil 1 L with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for auto spares: count the same unit that you sell
Include part number, manufacturer and vehicle fit in product descriptions. A single part and a boxed set should be different units.
Count each size, colour or model separately. An excess of one variant does not cancel a shortage of another when customers need a specific item.
Worked reconciliation
| Movement | Engine oil 1 L units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount Engine oil 1 L using the catalogue unit.
- Check that a delivery of Air filter was not entered against Engine oil 1 L.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Separate sizes, colours and models can use separate items. Serial numbers, IMEI custody, warranty and repair ledgers are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.