Business POS guides / Hardware / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for hardware POS in Kenya
This guide to catalogue setup for hardware explains the daily checks. Prepare the hardware catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Cement bag, Hammer and Nails 1 kg as examples.
Catalogue setup for hardware: decide what one quantity means
Give each screw pack, fitting and tool its own unit. Do not sell a box as one item and then deduct loose pieces from that same box without a defined conversion.
Describe the actual pack the customer receives. Avoid using the same entry for a sealed box and a loose piece unless the chosen stock workflow explicitly supports that conversion.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Cement bag | bag | 750 | Count actual units |
| Hammer | piece | 450 | Count actual units |
| Nails 1 kg | fixed pack | 200 | Count actual units |
| Padlock 50 mm | piece | 350 | Count actual units |
| Wheelbarrow | piece | 5,500 | Count actual units |
| Spade | piece | 850 | Count actual units |
Load and rehearse in this order
- Check that Cement bag has a clear name, unit, price and unique item code.
- Distinguish Hammer from Cement bag; a similar name must not hide a different pack.
- Count usable Cement bag units and record that physical opening quantity.
- On sample records, sell two Cement bag units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Cement bag was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Use defined whole units and packs. The software is not a complete specialist ERP or double-entry accounting system.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.