Choose the preset. Enter your products, selling units, prices and counted stock.
Business POS guides / Gaming lounge
KENYA BUSINESS GUIDEPOS for Gaming lounge in Kenya
Plan for time blocks sold as whole service units. Use this guide to decide how your counter should record products, stock and money before choosing your POS setup.
Try this workflow in the demo ↗Download & setup video →US$49.99 one-off licence · one business, all its branches and tills
Find or scan an item, set the quantity and record cash or a manual payment reference.
Print the receipt, review stock changes and track any customer balance.
Count the till cash and compare it with expected cash in the shift report.
Explore the business-specific examples below. The demo uses sample records. Live payment processing and eTIMS submission are not connected.
Your business details, at a glance
Start with the selling unit
Define a fixed play session or merchandise item with a clear duration or unit. Different console or group packages may need separate items.
Example catalogue for this business
These six examples illustrate the configurable preset. Prices are sample figures, not market quotations. Replace them with your actual catalogue and counted opening stock before trading.
| Starter item or service | Illustrative KES price |
|---|---|
| Gaming session 30 min | 100 |
| Gaming session 1 hour | 180 |
| Soft drink | 80 |
| Gaming session 15 min | 60 |
| Two-player session 30 min | 180 |
| Controller hire session | 50 |
A stock check you can rehearse
Suppose the opening count is 20 units of Gaming session 30 min. Receiving 10 units and selling four should leave 26, before any recorded returns or adjustments. A physical count of 25 needs an explained adjustment; changing the selling price will not resolve the missing unit.
Check the cash separately from other payments
Illustrative till check: two Gaming session 30 min units and one Gaming session 1 hour total KES 380 at the example prices. If the drawer opens with KES 1,000 and this is its only cash sale, expected closing cash is KES 1,380. An M-Pesa sale of the same amount does not increase physical drawer cash.
Barcode and receipt checks
Print distinct labels for Gaming session 30 min and Gaming session 1 hour. Scan each into an empty basket and check the displayed product, unit and price. Scanning the first label twice should add two units of the first item, not one unit of each. A barcode identifies an item; it does not usually supply its batch expiry date.
A test receipt for two Gaming session 30 min units and one Gaming session 1 hour should total KES 380 at the illustrative prices, before discounts. Check the unit labels, quantities and payment method against the basket. The cashier's display name belongs at the receipt footer; an unconnected sales receipt is not an eTIMS fiscal invoice.
What needs special attention
A recorded session sale does not enforce play time, control access or reserve a gaming station.
Defined service units can be sold. Booking calendars, job cards, commissions and custody tracking are not included.
Customers, branches and offline work
A customer taking two Gaming session 30 min units at the example price owes KES 200 if the whole sale is on credit. A later KES 100 collection leaves KES 100 outstanding. It is a repayment against the existing balance, not another product sale. The blocked partial-credit return workflow must not be bypassed.
If the main shop has 12 units of Gaming session 30 min and a second branch has five, a sale of two at the second branch should leave three there and 12 at the main shop. Check the branch and selling counter before checkout. This example does not imply an inter-branch transfer or dispatch system.
Offline access requires an initial connected load and device preparation. Shared workspace offline changes are owner-only; staff access and synchronisation need connectivity. Back up and rehearse recovery on sample records. A separate independent business needs its own installation and database.
Licence price and installation
US.99 one-off launch software licence for one business installation, including its branches and tills. Hardware, installation, hosting and support are charged separately. Future upgrades are subject to separately stated terms. Ask for a written quote stating the total and any applicable taxes before purchase.
Cash checkout and manually entered payment references are available. Automatic M-Pesa prompts, card processing and eTIMS submission are not connected in this release. These require their own provider setup and integration; a manually recorded reference is not payment verification.
Before you choose this preset
Ask for a demonstration using Gaming session 30 min, Gaming session 1 hour and Soft drink, rather than an unrelated generic product. Test one ordinary sale, an unknown barcode, a return and a closing count. Compare the demonstrated workflow with this business's specialist requirements before treating a preset as a complete industry system.
Read the installation guide or ask about gaming lounge installation on WhatsApp.