Business POS guides / Coffee beans shop / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for coffee beans shop POS in Kenya
This guide to catalogue setup for coffee beans shop explains the daily checks. Prepare the coffee beans shop catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Coffee beans 250 g, Ground coffee 500 g and Coffee filter pack as examples.
Catalogue setup for coffee beans shop: decide what one quantity means
Name roast, grind option and sealed bag weight. A bag of beans and a prepared cup should be separate items.
A finished meal or fixed portion is the checkout unit. Record preparation ingredients separately; this preset does not calculate recipes or food cost from ingredient use.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Coffee beans 250 g | portion | 650 | Count actual units |
| Ground coffee 500 g | portion | 1,100 | Count actual units |
| Coffee filter pack | pack | 350 | Count actual units |
| Coffee beans 1 kg | portion | 2,200 | Count actual units |
| Decaf coffee sealed 250 g | portion | 850 | Count actual units |
| Paper filter pack 40 | pack | 350 | Count actual units |
Load and rehearse in this order
- Check that Coffee beans 250 g has a clear name, unit, price and unique item code.
- Distinguish Ground coffee 500 g from Coffee beans 250 g; a similar name must not hide a different pack.
- Count usable Coffee beans 250 g units and record that physical opening quantity.
- On sample records, sell two Coffee beans 250 g units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Coffee beans 250 g was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Fixed menu items and portions are supported. Recipe deductions, kitchen tickets and table management are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.