Business POS guides / Bottled water distributor / Cash and payment records
PRACTICAL POS GUIDE · KENYACash and payment records for bottled water distributor POS in Kenya
This guide to bottled water distributor payment records explains the daily checks. Check cash tender and change for a bottled water distributor sale, and keep manually recorded M-Pesa or card references distinct from verified provider integrations.
Cash and payment records for bottled water distributor: confirm the basket first
Two Water carton 500 ml units at the illustrative KES 360 price and one Water carton 1 L at KES 600 total KES 1,320. Real prices, discounts and entered tax settings can change the amount. Verify the actual checkout total before asking for payment.
Cash tender example
| Item | Illustrative amount |
|---|---|
| 2 × Water carton 500 ml | KES 720 |
| 1 × Water carton 1 L | KES 600 |
| Basket total | KES 1,320 |
| Cash tendered | KES 1,420 |
| Change to customer | KES 100 |
Keep these payment states separate
- For cash, count the tender and return the correct change.
- For a manual M-Pesa record, confirm the payment in the merchant’s own service before entering its reference.
- For a manual card record, use the merchant’s authorised card process and keep its confirmation; do not enter card numbers or security codes into this worksheet.
- If confirmation is delayed, investigate before recording another sale or treating a typed reference as verified.
- Reconcile payment records against the merchant service and the POS sale once.
What is connected in this release
Cash checkout and manually entered payment references are supplied. Automatic phone prompts, card processing and eTIMS submission are not connected. A reference typed by a cashier is a record, not a provider callback or payment confirmation. This page cannot send a prompt, accept a payment or confirm a transfer.
Apply the same unit check to payments
Separate a bottle, a six-pack and a carton according to the units actually dispatched. Record supplier deliveries in the same unit used for stock.
Product fit for this business
Use defined whole units and packs. The software is not a complete specialist ERP or double-entry accounting system.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.