Business POS guides / Bottled water distributor / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for bottled water distributor POS in Kenya
This guide to catalogue setup for bottled water distributor explains the daily checks. Prepare the bottled water distributor catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Water carton 500 ml, Water carton 1 L and Water bottle 5 L as examples.
Catalogue setup for bottled water distributor: decide what one quantity means
Separate a bottle, a six-pack and a carton according to the units actually dispatched. Record supplier deliveries in the same unit used for stock.
Describe the actual pack the customer receives. Avoid using the same entry for a sealed box and a loose piece unless the chosen stock workflow explicitly supports that conversion.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Water carton 500 ml | carton | 360 | Count actual units |
| Water carton 1 L | carton | 600 | Count actual units |
| Water bottle 5 L | bottle | 250 | Count actual units |
| Water carton 1.5 L | carton | 720 | Count actual units |
| Water carton 5 L | carton | 1,200 | Count actual units |
| Water carton 300 ml | carton | 300 | Count actual units |
Load and rehearse in this order
- Check that Water carton 500 ml has a clear name, unit, price and unique item code.
- Distinguish Water carton 1 L from Water carton 500 ml; a similar name must not hide a different pack.
- Count usable Water carton 500 ml units and record that physical opening quantity.
- On sample records, sell two Water carton 500 ml units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Water carton 500 ml was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Use defined whole units and packs. The software is not a complete specialist ERP or double-entry accounting system.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.