Business POS guides / Water refill shop / Catalogue setup
PRACTICAL POS GUIDE · KENYACatalogue setup for water refill shop POS in Kenya
This guide to catalogue setup for water refill shop explains the daily checks. Prepare the water refill shop catalogue before the first sale: choose the selling unit, separate similar items and enter counted opening stock. This guide uses Water refill 20 L, Water bottle 1 L and Dispenser bottle as examples.
Catalogue setup for water refill shop: decide what one quantity means
Create separate items for each fixed refill volume and any container sold. Keep water and an empty bottle distinguishable on the receipt.
A piece, labelled pack or fixed container must have an unambiguous size. Do not label a variable-weight product as one generic unit and expect the POS to measure it.
A starter catalogue to adapt
The figures below are illustrative preset prices, not market quotations. They do not describe your stock. Replace them before trading.
| Item or service | Sale unit | Sample KES price | Opening count |
|---|---|---|---|
| Water refill 20 L | fixed pack | 150 | Count actual units |
| Water bottle 1 L | bottle | 50 | Count actual units |
| Dispenser bottle | bottle | 900 | Count actual units |
| Water refill 10 L | fixed pack | 80 | Count actual units |
| Water refill 5 L | fixed pack | 50 | Count actual units |
| Bottle cap replacement | bottle | 20 | Count actual units |
Load and rehearse in this order
- Check that Water refill 20 L has a clear name, unit, price and unique item code.
- Distinguish Water bottle 1 L from Water refill 20 L; a similar name must not hide a different pack.
- Count usable Water refill 20 L units and record that physical opening quantity.
- On sample records, sell two Water refill 20 L units and confirm only that item reduces by two.
- Review the receipt and backup before entering real business records.
Correct the catalogue without hiding a stock difference
If Water refill 20 L was named incorrectly, correct the name. If its quantity is wrong, investigate the count and record an explained adjustment. Editing a price or changing a description does not explain missing units. Keep old transactions readable when deciding how to rename an item.
Catalogue handover checklist
These checkboxes are a temporary reading aid. Refreshing the page clears them.
Product fit for this business
Use whole, pre-packed or fixed-count units. Fractional-weight selling and connected weighing scales are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.