Business POS guides / Stationery & printing / Stock counting
PRACTICAL POS GUIDE · KENYAStock counting for stationery & printing POS in Kenya
This guide to stock counting for stationery & printing explains the daily checks. Reconcile the physical count of A4 copy with deliveries and sales. A stock difference should be explained before it is adjusted.
Stock counting for stationery & printing: count the same unit that you sell
Separate stocked stationery from fixed printing services. For printing, define whether one service unit means a page, a sheet or a bound job.
For services, a quantity may represent a defined sale unit rather than physical shelf stock. Do not treat it as a booking or staff availability calendar.
Worked reconciliation
| Movement | A4 copy units |
|---|---|
| Opening usable count | 20 |
| Received from supplier | +10 |
| Sold | −4 |
| Expected remaining | 26 |
| Physical count | 25 |
| Difference to investigate | −1 |
Expected stock = opening units + received units − sold units, before returns or adjustments. Here 20 + 10 − 4 = 26. The physical count is one lower. Check deliveries, damage and unrecorded movement before deciding the reason.
Investigate before changing the balance
- Recount A4 copy using the catalogue unit.
- Check that a delivery of Binding service was not entered against A4 copy.
- Compare receiving records and sales within the same branch and period.
- Separate damage, quarantine and customer returns from normal usable stock.
- Record the reason for a supported adjustment and keep the count evidence.
What the worksheet leaves out
This worksheet covers opening units, receipts and sales only. Add recorded returns, voids and adjustments when reconciling real records. It is not a stock reservation service, a batch allocator or proof that two offline devices have the same available balance.
Product fit for this business
Defined service units can be sold. Booking calendars, commissions, custody records and specialist job cards are not included.
All amounts and product movements on this page are illustrative. The public demo uses sample records. Use an isolated test installation for rehearsal and replace sample prices and counts before real trading.
Try the workflow before choosing your setup
The launch software licence is US.99 once for one business installation, including its branches and tills. Hardware, installation, hosting, support and future upgrades have separate terms. These planning guides do not activate a licence or deploy an installation.