POS for Coffee beans shop in Kenya

Name roast, grind option and sealed bag weight. A bag of beans and a prepared cup should be separate items.

These six examples illustrate the configurable preset. Prices are sample figures, not market quotations. Replace them with your actual catalogue and counted opening stock before trading.

Suppose the opening count is 20 units of Coffee beans 250 g. Receiving 10 units and selling four should leave 26, before any recorded returns or adjustments. A physical count of 25 needs an explained adjustment; changing the selling price will not resolve the missing unit.

Illustrative till check: two Coffee beans 250 g units and one Ground coffee 500 g total KES 2,400 at the example prices. If the drawer opens with KES 1,000 and this is its only cash sale, expected closing cash is KES 3,400. An M-Pesa sale of the same amount does not increase physical drawer cash.

Print distinct labels for Coffee beans 250 g and Ground coffee 500 g. Scan each into an empty basket and check the displayed product, unit and price. Scanning the first label twice should add two units of the first item, not one unit of each. A barcode identifies an item; it does not usually supply its batch expiry date.

A test receipt for two Coffee beans 250 g units and one Ground coffee 500 g should total KES 2,400 at the illustrative prices, before discounts. Check the unit labels, quantities and payment method against the basket. The cashier's display name belongs at the receipt footer; an unconnected sales receipt is not an eTIMS fiscal invoice.

Roasting yield, grinding service scheduling and bulk-weight deduction are not automatically managed.

Fixed menu items and portions are supported. Recipe costing, ingredient deduction, table management and kitchen tickets are not included.

A customer taking two Coffee beans 250 g units at the example price owes KES 1,300 if the whole sale is on credit. A later KES 650 collection leaves KES 650 outstanding. It is a repayment against the existing balance, not another product sale. The blocked partial-credit return workflow must not be bypassed.

If the main shop has 12 units of Coffee beans 250 g and a second branch has five, a sale of two at the second branch should leave three there and 12 at the main shop. Check the branch and selling counter before checkout. This example does not imply an inter-branch transfer or dispatch system.

Offline access requires an initial connected load and device preparation. Shared workspace offline changes are owner-only; staff access and synchronisation need connectivity. Back up and rehearse recovery on sample records. A separate independent business needs its own installation and database.

US.99 one-off launch software licence for one business installation, including its branches and tills. Hardware, installation, hosting and support are charged separately. Future upgrades are subject to separately stated terms. Ask for a written quote stating the total and any applicable taxes before purchase.

Cash checkout and manually entered payment references are available. Automatic M-Pesa prompts, card processing and eTIMS submission are not connected in this release. These require their own provider setup and integration; a manually recorded reference is not payment verification.

Ask for a demonstration using Coffee beans 250 g, Ground coffee 500 g and Coffee filter pack, rather than an unrelated generic product. Test one ordinary sale, an unknown barcode, a return and a closing count. Compare the demonstrated workflow with this business's specialist requirements before treating a preset as a complete industry system.

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Read the installation guide or ask about coffee beans shop installation on WhatsApp.